The Modern Jewelry
Inventory Software

Manage your entire operation — inventory, customers, invoices, memos, and repairs — from one platform built for jewelers and watch dealers.
Easy to use. Incredibly powerful.

Book a demo Start for free →
G2 4.9/5 | Verified Reviews
Trusted by hundreds of jewelers worldwide
Brilliance and Grace Elegant Swiss Eric's Originals Erstwhile Gamzo & Co Happy Jewelers Jack Weir & Sons Jewelerette and Co. Jogani Odeon Collection Reference in Time Spectra Fine Jewelry Tarrytown Jewelers The Antique Parlour Treasure Fine Jewelry Wilson's Estate Jewelry Wrist Aficionado Yafa Signed Jewels
The platform

Everything you need to run your jewelry business.

01 / Inventory Management

Inventory at your fingertips.

From loose stones to finished jewelry — Uploadify holds your entire catalog in one place. Every spec, cost, price, and cert is tied to the piece it belongs to, so the answer is always one click away.

  • Track inventory by status, location, and availability
  • Always know what's on hand, on memo, sold, or out for repair
  • Organize inventory with 40+ jewelry-specific fields
  • Store unlimited photos, videos, and lab reports
  • Track cost, retail, wholesale, and memo prices
  • Bulk-update prices to keep up with the gold and stone markets
  • See what's selling, what's aging, and what's been returned
  • Access from anywhere via web or mobile
02 / Search & Tracking

Find anything, track everything.

Know where every piece is in real time. Uploadify tracks every movement and gives you instant search across your entire catalog, so inventory never goes missing — whether you have 50 pieces or 50,000.

  • Track inventory across multiple locations, safes, and showcases
  • Transfer pieces between locations with two-sided confirmations
  • Search by SKU, customer, vendor, cert, reference number, and more
  • Stack item specs into filters to drill into exactly what you need
  • Save smart collections to pull up frequent searches with one click
  • Scan tags to jump straight to the piece's record
  • See a full chain of custody on any piece, any time
Price$0 – $20KCategoryEngagement ringStoneRuby
1.35ct Ruby Engagement Ring
Burma · 18K WG · GIA
$8,500
1.56ct Diamond & Ruby Ring
Mozambique · Platinum
$9,300
1.50ct Oval Cut Ruby Ring
Burma · 18K RG · No Heat
$16,500
1.60ct Ruby Antique Ring
Thai · 14K YG · Victorian
$11,000
03 / Tags & Barcodes

Print and scan beautiful tags.

Tag every piece, scan from your phone. Uploadify prints fully customizable jewelry tags with barcodes and QR codes, so every product becomes a one-second lookup.

  • Print fully customizable tags for jewelry, loose stones, and watches
  • Set up templates for different product categories and label types
  • Automatically encode prices and costs into custom codes
  • Scan barcodes & QR codes for easy lookups and inventory transfers
  • Works with Dymo, Zebra, and most industry-standard label printers
04 / Jewelry Accounting

Accounting on auto-pilot.

From purchases and sales to memos and trade-ins — Uploadify handles every kind of jewelry transaction natively. Send beautifully branded invoices and set your accounting on auto-pilot, so your deals always match the books.

  • Manage invoices, memos, purchases, and transactions in one place
  • Track payments, outstanding balances, due dates, layaways, and partnerships
  • Generate branded invoices, certificates of authenticity, and appraisals
  • Process returns, exchanges, trade-ins, partial refunds, and store credit
  • Get alerts for overdue payments and upcoming deadlines
  • Track sales by location, channel, type, and team member
  • Pull aging reports for memo, consignment, and open balances anytime
  • Export accounting reports or instantly sync data to QuickBooks
Sales · MarchYTD ▲ 28%
REVENUE
$148.4K
▲ 18.2%
OPEN MEMOS
37
▲ 12
SELL-THROUGH
57.8%
▲ 4.1pt
Daily revenueMar 8 – Mar 14
Recent invoices
INV-4521Catherine Monet$14,780
INV-4520James Karwoski$8,200
INV-4519Aisha Khan$48,500
05 / Jewelry CRM

Be customer-centric.

Build relationships without keeping every detail in your head. Uploadify holds every customer's and vendor's full history — purchases, memos, payments, notes — so no conversation starts from zero.

  • Centralize your customer, dealer, and supplier information
  • Store contact info, notes, and attachments to deliver the best customer experience
  • See every customer's purchase, memo, return, and payment history
  • Understand how much business you're doing with each vendor and partner
  • Group and filter contacts for marketing campaigns and clienteling
  • Tag customers by interest, size, preference, and more
  • Keep track of birthdays, anniversaries, and important dates
CM
Claude Monet
Monet Fine Arts LLC
Anniversary · today
claude@monet.com
212-579-2002
Size 10
Paris, France
Tags:★ VIPEngagementWatches+3
24
Purchases
$148k
Lifetime
3
Open Memos
Patek Aquanaut 5167R
Today · Invoice 4528
$48,500
8.12ct Sapphire Ring
Jan 22 · Memo 1032
$14,800
Diamond Cross 14K
Dec 5 · Layaway
$3,200
06 / Repair Tracking

Manage repairs from intake to pickup.

From intake to customer pickup — Uploadify tracks every repair through every stage. Pull up any job to see photos, costs, and progress at a glance, so you never ask "is that ring ready?" again.

  • Manage work orders end-to-end in one place
  • Store photos, condition notes, and special requests
  • Move pieces through bench stages customized to each repair
  • Track parts, labor, and services per job for accurate costing
  • See every repair tied to a product, customer, and vendor
  • View a complete log of changes and updates to repair progress
  • Print customizable service tickets, invoices, and work orders
  • Send automatic text and email updates at every stage
WO-2147
Laura Romano
DUE
Mar 28
1.43ctw Diamond Band
18K YG · resize + polish
IntakeQuoteBenchReady
Resize to 9.5$95
High polish$45
Total$140
07 / Reporting & Analytics

Reports that move the needle.

See what's selling, which vendors are working, and what's been sitting too long. Uploadify gives you detailed reporting and analytics — so you can listen to data instead of your gut.

  • View total inventory value by cost, gold weight, and more
  • Run aging reports by vendor, category, designer, and price band
  • Understand sell-through and turn rates across the catalog
  • See salesperson performance and commission tracking in one view
  • Identify the best-selling categories and sales channels
  • Automatically generate sales, tax, and accounting reports
  • Slice your data with custom dashboards, date filters, and graphs
08 / Users & Permissions

Built for teams.

Add staff, set what they see, know what changed. Uploadify comes with robust user management, permissions, and activity logging — so you can collaborate without losing oversight.

  • Set action and field-level permissions for every role on your team
  • Control who can view costs, edit prices, create invoices, and more
  • Pull a full change history on any record, with username and timestamp
  • Manage role-based access across multiple locations from one place
★ Time for a Software Upgrade

Ready to modernize your jewelry business?

Join hundreds of jewelers who've ditched spreadsheets, simplified operations, and reclaimed their evenings with Uploadify.

Book a demo Start for free →
Testimonials

Why jewelers love Uploadify.

See what our customers have to say about us.

4.9/5 | Verified Reviews

"Store, B2B, online — it runs every side of my business."

DA
Dmitry A.
Romanov Jewelry

"Uploadify's white-glove onboarding and continuous support is incredible."

SF
Steve F.
Steve Fishman Gallery

"Feels like the inventory system of the future — built for jewelers."

BS
Benjamin S.
Odeon Collection

"Tools like Sellbrite couldn't handle jewelry. Uploadify took us from 5 listings a week to 50 — sales tripled in a quarter."

CS
Carmen S.
Wilson Estate Jewelry

"Uploadify is the best decision we've made for our business."

EN
Eric N.
Eric Originals & Antiques

"Effortless inventory management tailored for jewelers."

HG
Harrison G.
Blue Ribbon Rarities

"Dead simple, huge time saver. I wish every platform integrated with it."

WA
Wesley A.
Jewelerette & Co

"Shopify Marketplace Connect kept miscategorizing our watches. Uploadify's AI fixed it overnight."

CH
Chris H.
Reference In Time

"Affordable, easy to use, and the support team genuinely cares."

KD
Kedem D.
KM Vintique

"Smart AI, solid integrations, and support that actually picks up."

NM
Nate M.
Tarrytown Jewelers

"User-friendly accounting and inventory management. Perfect for small businesses."

KJ
Karan J.
Jupiter Rain

"We made our first eBay sale just 4 days after joining Uploadify."

JL
Jeff L.
Landsberg Jewelers
Read all reviews →
Integrations

Connect Everything

List once, sell everywhere.
Uploadify keeps your inventory in lockstep across every channel — from marketplaces to your website and back-office tools.

View all integrations →
Jewelry AI

AI that removes the busywork.

Don't let admin work slow you down. Uploadify's AI handles data entry, purchase intake, description generation, and photo editing — so you can focus on sales.

01

Snap a photo. Say a few words. Done.

Photograph a piece and dictate key details into your phone. Uploadify's AI auto-detects the specs, maps them to the right fields, and writes a description in your brand voice.

02

Find anything, in plain English.

Type "all unheated rubies under $10K" or "Rolex Daytonas with box and papers" and Uploadify finds them. Our AI is trained like a gemologist, so you can search in natural language.

03

Stop typing in pieces from vendors.

Drop in an invoice or a memo and Uploadify auto-extracts the details. Every product, description, price, and vendor is automatically logged into inventory with all fields mapped.

04

Studio-quality photos, without the studio.

Remove backgrounds, enhance lighting and color, and generate on-model photography in seconds. Get catalog-ready imagery from a single picture, no photographer or editing software required.

Jewelry Inventory App

Inventory in the palm of your hand.

Run your business from anywhere. Uploadify's jewelry inventory app delivers the full platform on phone and tablet, so you can access your inventory on the go.

Uploadify dashboard on MacBook and barcode scanning on iPhone
  • Full platform across desktop, tablet, and mobile
  • Cloud-based, always synced
  • Phone camera as a barcode scanner
  • Offline mode for trade shows
  • 2FA + AWS security
Book a demo Start for free →
What is jewelry inventory software?

Jewelry inventory management software is a cloud-based platform for tracking products, photos, customers, invoices, memos, and repairs — purpose-built for the fields and workflows of jewelry and watch dealers. It replaces spreadsheets, generic inventory tools, and disconnected accounting and CRM systems with a single source of truth tied to every piece in your catalog.

What is the best jewelry inventory software?

The best jewelry inventory software depends on how you sell. For modern jewelers and dealers selling across in-store, online, and wholesale channels, Uploadify combines inventory, accounting, CRM, repairs, and AI in one cloud-based platform — purpose-built for jewelry. For brick-and-mortar-only stores needing a traditional point-of-sale, legacy desktop POS systems may also be worth evaluating. Uploadify Inventory plans start at $75/month and include a free trial with no credit card required.

Jewelry inventory software vs. jewelry POS — what's the difference?

A jewelry POS is built around in-person checkout and tends to be desktop-only, with inventory tracking added on. Jewelry inventory software like Uploadify is built around the catalog itself — every piece, spec, cost, photo, and certificate — and connects to checkout, accounting, CRM, repairs, memos, and online marketplaces. If you sell in-store and online, or do memo, consignment, or wholesale, jewelry inventory software is the broader fit.

How is Uploadify different from generic inventory tools?

Generic tools track SKUs and quantities. Uploadify tracks diamonds, gemstones, metals, watch references, certificate numbers, memo status, and every other data point the jewelry industry actually runs on. It also connects natively to jewelry-specific marketplaces like 1stDibs, Chrono24, and Bezel — generic inventory software does not.

Does Uploadify support memo and consignment?

Yes. Memo and consignment are native workflows in Uploadify — not custom-status workarounds. Each has its own intake, status tracking, aging reports, and conversion paths into final sales.

Can Uploadify track loose diamonds and gemstones?

Yes. Loose stones can be tracked individually or by parcel, with full GIA, IGI, and AGS specs, certificate attachments, lot tracking, and cost averaging. Build new pieces from loose inventory and Uploadify deducts the components automatically.

Does Uploadify work for watch dealers?

Yes. Uploadify supports the full set of watch-specific fields, integrates with Chrono24, Bezel, and eBay, and tracks reference numbers, service history, and box-and-papers status. See Uploadify's watch inventory software → for the full walkthrough.

How do I get my existing inventory into Uploadify?

Drop a CSV, connect another platform, or have our white-glove team migrate everything for you at no extra cost. Most stores are live in under two weeks.

Does Uploadify work on mobile?

Yes. Uploadify runs in any modern browser on phone, tablet, or desktop. Full functionality on every device — not a stripped-down companion app. Your phone camera works as a barcode and QR scanner.

Can multiple users have different permissions?

Yes. Detailed permissions go down to the field level — control who can view, edit, sell, refund, transfer, reprice, or see costs. Every change is logged with the user and timestamp.

Is there a limit on how much inventory I can track?

No. Paid plans include unlimited inventory and unlimited photo storage. Plans scale by team size, not catalog size — manage 50 pieces or 50,000 for the same price.

What does jewelry inventory software cost?

Uploadify Inventory plans start at $75/month for Individual (1 user) and $135/month for Team (3 users included). Additional users are $30/month. All paid plans include unlimited inventory, unlimited photo storage, free white-glove onboarding, and 24/7 support. See Pricing for full details.